Secretary

Secretaries are key members of a company team. A competent secretary can be an

invaluable aid to the boss, assuming many responsibilities. In addition to typing,

filing, and taking dictation, a secretary also makes appointments, puts files in order,

writes letters, answers the phone, and makes travel plans. Besides having a good

knowledge of grammar, and being able to speak well, a secretary should also be good

at keyboarding. They need to know how to use a word processor and, in some cases,

they may have to master other software programs. In addition, a secretary has to

operate different office equipment in their work, such as computers, fax machines,

scanners and copiers. Secretaries make sure that the information that leaves the office

is corret. Other people in the office rely on secretaries to keep things going secretaries are called “excecutive assistances”. These secretaries have more

duties. Some make reports and train other people. Some work in a specific field,such

as medicine or law. Medical secretaries help doctors keep track of their patients, while

legal secretaries work with lawyers. Therefore, they need special training in the

specific field.

Employers usually want their secretaries to get along well with other staff

members. A secretary should also be an organized and honest person. Once they have

a job, secretaries often have to take course, so as to update their skills. Presently the

role of the office professional has greatly evolved, as the reliance on technology

continues to expand in offices. Office automation and organizational restructuring

have led secretaries and administrative assistants to assume responsibilities ocnce

reserved for managerial and professional staff. Many secretaries and administrative

assistants now provide training and orientation for new staff, conduct research on the

Internet, and operate and troubleshoot new office technologies.

In spite of these changes, however, the core role of secretaries and administrative

assistants has remained much the same: perfoming and coordinating the office

administrative activities and storing, retrieving, and integrating information for

dissemination to staff and clients. In a number of organixations, secretaries and

asministrative assistants work in teams to work flexibly and share their expertise.

Reading comprehension: read the text carefully and choose the best answer for each

of the following..aries are key members of a company probably because_____.A. they also work in offices

B. other peole are more people in office rely on them

D. they write letters and answer the phone2. What’s the difference between ordinary secretaries and executive secretaries? A. Ordinary secretaries work longer hours. B. Executive secretares have more responsibilities. C. Executive secretaries work with doctors and lawyers/ D. Ordinary secretaries work in small companies only.3. which of the following is true of secretaries?

A. Secretaries often have wrist problems. B. Secretaries often work part time. C. Secretaries mainly work in government offices. D. Secretaries shoul be good ast keyboarding.4. Which of the following is not mentioned in the text? A. The responsibilities and duties of a secretary. B. The importance of a secretary in a company. C. Th income of a secretary. D. The qualities that a secretary should have.5. “Assuming”(Line3,Para.1) probably means___.

A. undertaking B. supposing C. pretening. D. needing

Company secretaries, sometimes known as chartered sectetaries, have a

wide_1__of financial and legal management responsibilities, _2__ include

maintaining company records such as lists of directors and shareholders and annual

accounts, and sending annual returns based on these to the Company Register or ot

the Stock Exchang. They also_3__ records of the company’s property, such as

buildings, land, and vehicles. The company secretary is the company’s named__4_on

legal documents, and it is their responsibility to_5__that the company and its directors

operate__6_ the law and in line with the company’s established articles. Company

secretaries may have a range of other administrative duties. Many are _7__ in

accounting and finance, including respondibility for the payroll, annual budget and

internal audits. They may also assist__8_ the general management of the company

and in liaising with professional asvisers. They must have in-depth_9__ of the

company’s operations and of relevant national and international laws. Company

secretaries_10__ key positions, attend board meetings and have access to top-level

plans and secrets.

1. A. range B. limit C. series D. form2. A. that B. which C. these D. those3. A. write B. take C. keep D. note4. A. agent B. person C. nomination D. representative5. A. ensure B. believe C. insure D. assure6. A. in B. within C. beyond D. under

7. A. enraged B. engrossed C. involved D. included8. A. for B. to C. with D. in

9. A. knowledge B. courage C. insight D. perception10. A organize B. hold C. own D. occupy