InstructionsforJ

Instructions for Job Task and Responsibility QuestionnaireSection 1The first step in writing a position description is to record the most important tasks that you do in performing yourwork. Although this is a difficult assignment, you really are the best person to describe exactly what you do on your job.

Please take care to describe these activities so someone who is not familiar with your work can understand selecting the most important job duties, you should consider tasks that: most important to your overall job most complex and difficult compared to other tasks to e that you use your highest level of knowledge and e considerable amounts of your time and following pages provide a task worksheet to allow you to describe your most important job duties. You might wishto roughly list your activities on the back of this chart, and then reorganize them in an outline :Receptionist: telephone up phone, identify organization by er call to appropriate person when requested by caller doesn’t request a person, interpret caller needs and route call toappropriate person/ not be surprised if you end up with as many as 30-40 task statements. The goal is to provide the Job Analyst with abrief, yet detailed, understanding of the duties you perform on the of the following four categories should be filled in whenever possible for each task so your job duties and the levelof knowledge required to perform them can be clearly understood by the Job Analyst: order of rank the importance of each task to your overall job do you do and to what do you do this?This asks for a brief statement, identified by number, such as record dictation, prepareannual report, write parking tickets, issue building permits, etc. Please number tasksfrom most important to least do you perform this task?This describes what tools, equipment, work aids, etc. you might need to know how touse to do each information or facts do you need to know to do this specific task?For example: State laws relating to , department procedureson handling , how to operate

machines, equipment, te how frequently you do each task with a letter.D – DailyW – Weekly M – Monthly Q – QuarterlyA – Annually3.4.5.

TASK WORKSHEETRank Tasks inOrder ofImportant to do you do and to what do you dothis? (i.e., record dictation, testequipment) tools, equipment,work aids, guides, materialsdo you use to perform thistask? information do youneed to know to do thisspecific task?4.I perform this:D–Daily W–WeeklyM–Monthly Q–QuarterlyA–Annually5.

TASK WORKSHEETRank Tasks inOrder ofImportant to do you do and to what do you dothis? (i.e., record dictation, testequipment) tools, equipment,work aids, guides, materialsdo you use to perform thistask? information do youneed to know to do thisspecific task?4.I perform this:D–Daily W–WeeklyM–Monthly Q–QuarterlyA–Annually5.

Instructions for Section 1IFactor Statement QuestionnaireSection II contains questions on various aspects of your work that relate to the tasks listed in Section I. The answersand examples you provide in this section will provide the Job Analyst with a better understanding of your overall jobduties in each of these areas, and improve the accuracy of your position of these questions refer directly to your job duties from Section I. Others ask your opinion on additional factorsthat are important in evaluating your job. Please answer them to the best of your ability according to your experience inperforming the tasks described in Section I of this again, there are no “correct” responses, so please answer every question. The goal is to provide a detaileddescription of the work that you ng and Experience s and Certificates Required. Please list any licenses, registrations, or permits required to legallyperform your job (i.e., driver’s license, nursing registration, sewage treatment plan operator’s license,etc.)

is the minimum acceptable level of formal education you believe that an average employee shouldhave to learn to perform your job within a reasonable “break-in” period (i.e., none, eighth grade, highschool or college.)

someone had an acceptable level of formal education, how much and what kind of prior workexperience should an average employee have to learn to perform your job within a reasonable “break-in” period?

any special courses or occupational training programs that would be directly related to your workassignments (i.e., courses in accounting, finance, an automotive mechanic apprenticeship, seminars inproperty appraisal, etc.)

m Solving on the JobEvery job has some decision and problem solving responsibilities. Consider your typical daily activities, and alsothe more unusual or difficult all of your duties performed according to standard operating procedures, established policy and/orpublic laws and regulations?

YesIf you answered “no,” proceed to parts b and types of unusual or difficult work situations do you encounter that are not covered by establishedprocedures and regulations?

you refer these situations to your supervisor for advice or instructions, or do you have full orlimited authority to decide what should be done? Please explain.

and Effect of the Work Performeda. What is the purpose of the work you do for your department / this agency?

or what benefits from your work performed well and in what way?

c.

What would be the extreme consequences of your work being performed incorrectly? What physicalor financial harm could result to equipment or people?

t With OthersPlease consider face-to-face, radio or telephone contacts in your work relationships, not including those withsupervisors or te by group(s) of people with whom you have contact while performing your work duties, bychecking the appropriate line.1. Employees in your department2. Employees in other departments3. Department heads4. General public5. Professional peopleWhat is the purpose, goal or objective of your interactions with these people as you perform yourwork? (Numbers correspond to employee groups above.)ees in your department

ees in other departments

ment Heads

l public

sional people

ision y describe how your work assignments are made (i.e., by public requests, over the telephone,through written instructions, in weekly meetings with a supervisor, etc.)

is your work checked? (i.e., it is checked in process, upon completion, and/or through the reviewof reports.)

types of problems do you take to your supervisor for advice or assistance?

are procedures, priorities and deadlines set?

ision you supervise or assign work to others?If so, please continue to part list job titles and indicate number of people supervised for each TitlesNo. of PeopleYes No

your supervisory responsibilities include:ipation in hiring of subordinatesTraining new employeesAssigning work and setting prioritiesChecking work in process and/or upon completionEvaluating job performanceRecommending or participating in the disciplinary orgrievance processYes

Yes

Yes

Yes

Yes

Yes

No

No

No

No

No

No

al DemandsIn the chart on the next page, please list the physical/visual/mental exertion required and how often it occurs.

Consider such things as walking, pushing, lifting, reading, running, examining and closely inspecting.

Physical/Mental ExertionExample of a work taskthat requires this effortR - RarelyO - OccasionallyF - FrequentlyPhysical/Mental Abilitiesnecessary to perform there anything hazardous or dangerous about your job?Yes No

If yes, please explain the risks and discomforts of your work environment

your work require that you take special precautions, or use safety equipment, to avoid harm?Yes

No If yes, please explain.

Employee’s Signature

Date:

SUPERVISOR’S QUESTIONNAIREI, , have reviewed the position description questionnaire for , ,and my findings are as follows:Section I.

Job Task and Responsibility QuestionnaireI find this to be an accurate summary of the tasks assigned to this position.I find that the following changes should be made to describe the tasks of this n II.1.

Factor Statement QuestionnaireTraining and Experience RequiredI find this to be an accurate summary of the training and experience required to perform this work.I find that the following changes should be made to describe the level of training and experiencerequired for this position.2.

Problem Solving on the JobI find this to be an accurate description of the problem solving responsibilities and authority of thisposition.I find that the following changes should be made to describe the problem solving responsibilities andauthority of this position.3.

Scope and Effect of the Work Performed.I find this to be an accurate description of the scope and effect of the work performed by this position.I find that the following changes should be made to describe the scope and effect of the work performedby this position.

4.

Contact With OthersI find this to be an accurate summary of the type of personal contacts made in this position.I find that the following changes should be made to describe the type of personal contacts made in this

position.5.

Supervision ReceivedI find this to be an accurate description of the supervision received by this position.I find that the following changes should be made to describe the supervision received by this position.

6.

Supervision GivenI find this to be an accurate description of the supervision exercised by this position.I find that the following changes should be made to describe the supervisory responsibilities of thisposition.7.

Physical DemandsI find this to be an accurate description of the physical/visual/mental demands of this position.I find that the following changes should be made to describe the physical/visual/mental demands of thisposition.8.

Work EnvironmentI find this to be an accurate description of the hazards and dangers entailed in this type of work.I find that the following changes should be made to describe the hazards and dangers in this type isor’s Signature

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